Custom Business Systems / Job & Project Trackers

See where each job stands at a glance.

Stop piecing job updates together from messages and spreadsheets. We build one place to see who is doing what, what is waiting and which jobs are ready for the next step.

Book an IT review

What’s included

Nothing slips through

Every enquiry and job has an owner and a next step, so nothing is forgotten.

Works out on site

Field staff update jobs from their phone, without calling the office.

See where work stands

One view of every job and its status, without asking around.

Sound familiar?

When jobs live in heads and spreadsheets

The enquiry nobody followed up

A lead comes in, everyone assumes someone else has it, and it goes cold. A tracker gives every enquiry an owner.

Calling round for an update

A client asks where their job is and you have to ring three people. Live status answers it in seconds.

Finished but never invoiced

Work gets done and the paperwork lags behind. A clear “ready to invoice” stage means you get paid for it.

See how your setup compares

What’s included

A tracker shaped around your jobs.

Your stages, your job types and your team, set up the way you already talk about the work.

Your own job stages

From enquiry to quote, booked, in progress, done and invoiced, using your own names.

Assignments

Give each job an owner and see who is busy and who has room.

Simple mobile access

Field staff see their jobs, add notes and photos, and mark work done from a phone.

Notes, files and photos

Everything about a job stored with it, not spread across inboxes and phones.

Reminders

Prompts for follow-ups, due dates and jobs that have stalled.

Link to invoicing

Finished jobs flow to your accounts software, so nothing goes unbilled.

How it works

From first call to ongoing care

Follow a real job

We trace a few recent jobs from first call to payment to see where things stall.

Agree the stages

You try a draft tracker with your job types and stages before the full build.

Build and move in

We build it, bring over your current jobs and show your team how to use it.

Refine with use

After a few weeks of real use, we adjust what needs adjusting.

The difference

What changes for your team

Fewer dropped balls

Every job has an owner and a next step, so follow-ups happen without anyone keeping a mental list.

Less time on the phone

Office and field staff see the same live status instead of ringing each other.

Faster invoicing

Finished work is flagged straight away, so bills go out sooner.

Clearer planning

See what is coming up and who is free before you say yes to the next job.

Questions, answered

Job & Project Trackers FAQs

Straight answers about cost, coverage and getting started.

Ask us anything

Is a spreadsheet not enough?

For a handful of jobs, it can be. Once several people edit it, or staff need it on site, a tracker is safer and easier to keep accurate.

Will our field staff cope with it?

We keep the mobile screens to the few things they need: today’s jobs, notes, photos and a “done” button.

Can you bring over our existing jobs?

Yes. We import open jobs and recent history from your spreadsheets or current system during setup.

Does it work without signal?

It can be built to save updates and send them once a connection returns. We confirm this during discovery if your team works in poor-signal areas.

More custom business systems

Other ways we can help.

Choose the services you need now, with room to add more as your business changes.

Client Portals

A secure login where customers see updates, share documents, approve work and view invoices.

Booking Systems

Online booking shaped around your services, staff and availability, with fewer phone calls.

Business Dashboards

Sales, jobs, cash and enquiries pulled into one clear view that updates itself.

All Custom Business Systems

Portals, job trackers, booking tools and dashboards built around the way your business works.

Start with a conversation