Cloud Management / File Sharing & Collaboration

Spend less time looking for the right file.

Stop searching through email attachments and different copies of the same document. We organise shared files and access so your team and clients can work with the right version.

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What’s included

Files easy to find

A clear folder structure means people stop hunting and stop saving their own copies.

The right people only

Finance, HR and client folders are open to the teams that need them, and nobody else.

Work together live

Edit the same document at once, without emailing versions back and forth.

Sound familiar?

Messy sharing costs time and risks data

Which version is final?

“Final_v3_REAL” sits in three inboxes. One shared copy that everyone edits ends the guessing.

Files on personal accounts

Work saved to someone’s own Dropbox walks out the door with them. Business drives keep it with the business.

Links open to anyone

A link sent to one client can be forwarded to anyone. We set sharing rules so outside access expires or needs a sign-in.

See how your setup compares

What’s included

Shared files organised around how you work.

A tidy structure, sensible permissions and safe sharing, all in the tools you already pay for.

Shared drive structure

Team and project drives in SharePoint, Teams or Google Drive, laid out in a way people understand.

Permissions by team

Access set by group rather than by person, so changes are quick and nothing is missed.

Safe external sharing

Rules for sharing with clients and suppliers, with expiring links and sign-in where it matters.

Clean-up and consolidation

Files gathered from laptops, USB sticks and personal accounts into the business drives.

Sync and offline access

Files available on laptops and phones, syncing properly, even when the connection drops.

Team guidance

A short guide and walkthrough on where to save, how to share and how to find things.

How it works

From first call to ongoing care

See how you work

We look at where files live now, who uses them and what you share outside.

Design the structure

We agree drives, folders and access with you, matched to your teams and clients.

Move and lock down

We move files into place, set permissions and switch on the sharing rules.

Show your team

A quick walkthrough, then we review access as people join, move or leave.

The difference

What day-to-day work feels like

Less time searching

Everyone saves to the same places, so files turn up where people expect them.

One version of the truth

Teams edit a single shared document instead of merging copies from email.

Sharing you can control

You can see what is shared outside the business and switch it off when work ends.

Data stays with you

Work lives in business accounts, so it stays put when someone leaves.

Questions, answered

File Sharing & Collaboration FAQs

Straight answers about cost, coverage and getting started.

Ask us anything

Should we use SharePoint, Teams or Google Drive?

It usually depends on whether you use Microsoft 365 or Google Workspace. We set up the one that fits the tools you already have.

Can we still share files with clients?

Yes. We set it up so you can share safely, with links that expire or require the person to sign in.

What happens to the files on our old server or USB drives?

We gather them, remove obvious duplicates and move them into the new structure. You decide what is kept.

Will people need training?

A short walkthrough is usually enough. We also give you a one-page guide on where to save and how to share.

More cloud management

Other ways we can help.

Choose the services you need now, with room to add more as your business changes.

Microsoft 365 & Google Workspace

Email, calendars, licences and users in Microsoft 365 or Google Workspace, set up and managed.

Cloud Migration

Email, files, old servers and apps moved to the cloud in planned stages, with little disruption.

Cloud Backup & Recovery

Independent backups of your email, cloud files and devices, with tested restores.

All Cloud Management

Email, files and apps in the cloud, organised, protected and looked after for you.

Start with a conversation